Develops and updates policies and manuals, as related to the department, for implementation in the field, while ensuring compliance to the same for consistency across the group.
Maintains complete knowledge of and comply with all departmental policies, service procedures and standards.
Enforces legal and fiscal obligations as mandated by government agencies in compliance with professional standards.
Maintains a file for all original operating licenses and permits of the hotel. Responsible for a timely review and renewal of all operating licenses and permits.
Analyses consumption and hotel operations to ensure sufficient and efficient stock management.
Familiar with the local markets, ensures market surveys are completed and communicates with concerned department.
Familiar with import procedures and documentation requirements by the local government.
Establishes standard purchasing specifications.
Obtains competitive quotations and bidding, participates in negotiations for service contracts. Assist in choosing the most suitable and reliable suppliers.
Ensures the suppliers understand and comply with our standard and requirement.
Ensures all supplies are purchased and supplied on time.
Ensures that standards are maintained at a superior level on a daily basis.
Ensures orders are placed in to the inventory module and produces purchase order for receiver to match against goods received.
Ensures when receiving goods that this is in compliance with Food Safety Management System (FSMS).
Maintains up-to-date files for purchasing records. Establishes and maintains proper filing systems for easy reference and tracing.
Communicates and constantly updates corporate procurement to ensure we are timely and effective in operational deadlines to meet our opening targeted date.
Communicates with user departments on the status or any changes in the supplies or quality concern. Collects feedback from user department with swift response or action
Participates in all departmental and hotel-wide meetings
Works within all pre-set budgetary limits.
Controls and monitors payroll and expenditures for department.
Actively participates in and leads recruitment and talent development for the department, to meet both current and future needs.
Provides leadership and motivation to accounting staff. Evaluate staff. Recommend individuals for promotion, hiring and termination. Prepares and implements in-house training plans.
Supports the hotel philosophy concerning hiring, employee relations, disciplinary action, training, counseling, evaluating, etc.
Is a ‘brand ambassador’ at all times and ensures brand integrity and clarity is always maintained.
Models the company’s culture, vision, mission and core values at all times.
Performs a variety of duties, often changing from one task to another of a different nature without loss of efficiency or composure.
Performs any other duties as may be assigned by the superiors.